What Signature Sync does
A signature designer, an Outlook-safe renderer, a business card for every person — and one place your details live. The same for one signature or a whole company.
Make my signatureYour details live in one place. The signature is built from them.
One record per person: name, title, department, mobile, email. Change a field and every signature built from that record follows — nothing to reopen and patch.
- Add yourself in a minute, add people one at a time, or import a spreadsheet
- Directory sync from Microsoft 365 and Google Workspace is not available yet
Real screens from Signature Sync. Ridgeline Studio and everyone in it are made up.
A block-based signature designer
Stack blocks, set each one’s fields, and watch the real output beside them. Six starting designs ship with it.
Name and title
Read from the person’s record.
Contact row
Phone and email, with working tel: and mailto: links.
Logo and tagline
Your mark and a line of positioning.
Save my contact
A link to the sender’s digital business card.
Website
A tidy display URL that links properly.
Disclaimer
Legal or confidentiality text, company-wide.
Department and role variants, on one company base
Working alone? Skip this one. Otherwise: one company template is the base, and a department or role adds blocks on top — a booking link for Sales, a disclaimer for Finance. The company parts stay identical for everyone.
Table-based HTML, because Outlook lays out mail with Word
Outlook on Windows ignores flexbox and grid and strips background images. Signature Sync writes nested tables with every style inline — the format email clients have agreed on for twenty years.
The preview is the renderer: what you approve is the HTML you copy.
One brand colour and one logo, applied everywhere
Set the brand colour and a light and dark logo once. Blocks point at the brand colour, so a rebrand is one change, not an audit.
Signature images are hosted at public links, because mail apps cannot fetch anything behind a login.
Draft a signature by describing it
Type “logo, name, title, one contact line and a short disclaimer” and get ordinary blocks back to edit, reorder or delete. Optional — everything works by hand.
How the signature gets into your email
Copy your signature with one button and paste it into your mail app — guides for Outlook, Gmail, Apple Mail and iPhone are built in. On Google Workspace, an admin can push signatures to every mailbox instead.
Signature Sync never sits in your mail flow: it does not intercept, stamp or rewrite messages, and never reads a mailbox. A copied signature changes when it is copied again — and Coverage shows who needs to.
See who is sending the current signature
Coverage lists everyone as current, out of date or never installed, and sends a reminder to the ones who are behind.
The same record builds a business card
Every person gets a card at their own link, in your brand. Anyone can save it to their contacts in one tap — no app, no account.
- A QR code to show on screen or print
- A “Save my contact” block in every email
- Each person’s own photo, if they add one
- Opens and saves counted for 30 days, by source
- Full-screen QR, NFC tags and AirDrop in the iPhone app
Swipe for more
See it with your own details in it
Add yourself, pick a design, and judge the output. Bring the team in whenever you want.
Make my signatureStart free · No credit card required